Feature Spotlight: Personal Training Engine
Boxing Gym Personal Training Software That Maximizes Your Highest-Margin Revenue.
Personal training isn't an afterthought here. It’s a first-class revenue engine. Automate package tracking, protect your trainers' time with late-fee enforcement, and eliminate payout math with our dedicated PT management system.
Stop Losing Money to Manual PT Tracking
Personal training is often the most profitable part of a boxing gym, but managing it manually is a nightmare. Generic software treats PT like an afterthought, leading to lost revenue and frustrated trainers.
The "Lost Package" Problem
Tracking punch cards or PT sessions on a whiteboard or spreadsheet leads to disputes, free sessions, and lost revenue.
Unprotected Trainer Time
Last-minute cancellations and no-shows leave your coaches standing around, unpaid for their reserved time.
Payout Math Chaos
Calculating complex commission splits, flat rates, and package deductions at the end of the week wastes hours of administrative time.
A First-Class System for Your Coaches and Your Bottom Line
We built our PT module to be as robust as our core membership system, ensuring every session is booked, tracked, and monetized flawlessly.
Frictionless In-App Booking & Package Tracking
Make it incredibly easy for members to buy and book training. Members can browse trainer bios, view specialties (e.g., "competitive sparring prep," "weight cutting"), and see real-time availability calendars directly in their app.
- Automated Credit Decrement: When a member books a session, the system instantly deducts a credit from their 5, 10, or 20-pack. No manual tallying required.
- Low-Balance Prompts: When a member hits their last remaining credit, the app automatically prompts them to purchase a renewal package via Stripe.
- Flexible Session Types: Offer single sessions, discounted multi-packs, or monthly PT retainers, each with custom pricing and expiration rules.
No-Show Protection & Automated Late Fees
Your trainers' time is valuable. Our system enforces your gym's cancellation policy automatically, so you don't have to be the bad guy.
- Configurable Policies: Set your rules (e.g., "24-hour cancellation window").
- Automated Enforcement: If a member cancels late or no-shows, the system can automatically charge a predefined late fee to their card on file, or forfeit the session credit.
- Proactive Reminders: Members receive automated push and email reminders 24 hours and 1 hour before their session, drastically reducing accidental no-shows.
Smart Trainer Scheduling & Management
Give your coaches the tools they need to manage their own time, while keeping you in total control.
- Recurring Availability: Trainers set their weekly available hours, and can easily block off dates for vacation or other commitments.
- Front-Desk Override: Walk-in member? Your front desk or owner can book a PT session on behalf of the member in two clicks.
- Private Session Notes: Trainers can log technique observations, progression notes, and injuries after each session, visible only to authorized staff.
Automated Commission & Payout Reporting
Eliminate end-of-week payroll headaches. The system does the math for you.
- Flexible Payout Structures: Assign each trainer a flat rate per session, an hourly wage, or a percentage of the session price.
- One-Click Payout Reports: Generate an exportable report showing exactly what each trainer is owed based on *completed* sessions, ready for payroll.
- Utilization Metrics: See which trainers are booking the most hours and which members are rebooking the most frequently.
Track Your PT Business at a Glance
Our dedicated PT analytics dashboard gives you a crystal-clear view of your training revenue, separate from your general membership MRR.
- PT Revenue Trends: Track personal training income month-over-month.
- Session Status Breakdown: See exactly how many sessions were booked, completed, cancelled, or marked as no-shows.
- Top-Performing Trainers: Identify your most profitable coaches based on revenue generated and member retention rates.
- Package Sales Velocity: Monitor how many 5-packs vs. 10-packs are selling, and track their expiration dates to drive renewal campaigns.
Frequently Asked Questions About PT Management
How does the software handle personal training package tracking?
When a member purchases a 5, 10, or 20-session package, the credits are stored in their app profile. Every time they book and attend a session, the system automatically decrements the credit. Members receive a push notification when they are running low, prompting them to renew.
Can the software automatically charge late cancellation or no-show fees?
Yes. You set your gym's cancellation policy (e.g., 24 hours notice). If a member cancels late or fails to show up, the system can automatically charge a predefined late fee to their card on file or forfeit the session credit, protecting your trainer's time and income.
How are trainer payouts calculated?
You can set a custom payout structure for each trainer: a flat rate per session, an hourly wage, or a percentage of the session price. At the end of the week or month, the system generates an automated payout report showing exactly what each trainer is owed based on completed sessions.
Can front desk staff book PT sessions for walk-in members?
Absolutely. Owners and front desk staff have full permissions to browse trainer availability and book sessions on behalf of any member, charging their card or deducting their package credits instantly.